Time SME, IBM Poland

IBM

IBM

California, USA · Texas City, TX, USA

Posted on Apr 30, 2026
Introduction

Your primary responsibilities will cover the following areas:

1. Time & Attendance Process Design and Governance:

  • Design and maintain working time models, schedules, and settlement periods based on approved legal and policy frameworks
  • Ensure country alignment with global Time & Attendance standards and operating model
  • Partner with country Legal to translate Time-related statutory requirements into operational process rules to ensure legal compliance
  • Escalate non-standard and complex cases to country HR Leader and ER/LR Lead and provide support to ensure proper resolution of such cases

2. Time & Attendance System Ownership & Configuration:

  • Own and maintain Time & Attendance system configuration related to work schedules/ shift patterns/ overtime/ standby/ callout process flow
  • Support system changes, enhancements, testing, and upgrades
  • Perform root‑cause analysis of time system issues and implement fixes

3. Payroll Readiness & Data Quality:

  • Ensure working time data accuracy and completeness before payroll processing
  • Validate payroll‑relevant outputs related to overtime/ shift premiums/ on‑call / night / weekend work
  • Partner with Payroll to resolve time‑related discrepancies

4. Operational Support:

  • Support managers and employees on time reporting rules, working schedule setup, system usage and corrections
  • Advise on process feasibility, not legal implications
  • Ensure timely resolution of time‑related operational issues

5. Training & Documentation

  • Develop and deliver training on time processes, time tool usage, roles and responsibilities
  • Maintain process documentation, user guides, and controls

6. Compliance Execution Support:

  • Monitor time data for potential compliance risks (e.g. rest periods, overtime thresholds)
  • Flag risks and escalate to country HR / Legal / ER/LR to raise awareness and ensure that relevant measures and corrective actions are taken, as required
  • Provide data, system explanations, and documentation during audits or reviews
Your role and responsibilities

As the Poland Time & Attendance Subject Matter Expert (SME), you will play a critical role in ensuring both operational effectiveness and legal compliance for working time-related processes across IBM entities in Poland supporting a large and diverse employee population.

You will operate in a highly complex environment with diverse working time arrangements, including 24/7 operations, shift work, stand‑by duties, and varying settlement periods.

The role requires effective collaboration with country HR, Payroll, Legal, ER/LR to educate and support local employees and managers on applicable working time practices within IBM in Poland to ensure compliance with Polish labor law.


Required education
Bachelor's Degree
Required technical and professional expertise

Required technical and professional expertise

· General knowledge in Polish labor law, particularly in working time regulations, with a proven ability to translate legal requirements into practical, operational solutions

· Strong hands‑on experience working with complex working time models, including shift work and stand‑by duties, ideally within a large or complex organization

· Previous experience in supporting labor inspections and audits

· Strong analytical skills with high attention to detail and a sense of compliance and risk awareness

· Demonstrated ability to work collaboratively across functions while also operating independently and with sound judgment

· Good stakeholder management skills, with the ability to build trust and work effectively with internal clients and stakeholders (managers, employees, HR, Legal, ER/LR, Payroll)

· Proactive, solution‑oriented mindset, with the ability to anticipate issues and to drive practical outcomes

· Fluency in Polish

· Good command of English, sufficient for professional communication in an international environment

ABOUT BUSINESS UNIT

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OTHER RELEVANT JOB DETAILS

For additional information about location requirements, please discuss with the recruiter following submission of your application.

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