Human Resources Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

For tips to navigate the application process step by step, refer to the following site: https://www.youtube.com/watch?v=0GW7P3g9hhI

Duties

Join our dynamic Human Resources team under the guidance of our HR Manager! This role offers a unique opportunity to provide multi-functional support across various HR activities, including staffing, health and safety, training, tracking, and testing. You’ll be the go-to person for procedural advice and information, ensuring our information systems and records are up-to-date and accurate.

In this position, you’ll collaborate closely with the HR team, playing a crucial role in supporting our field unit’s HR programs and regularly liaising with management. Additionally, you’ll provide essential administrative support to the HR team as needed.

We’re looking for a detail-oriented individual who thrives in a structured environment with clear rules and organized work methods. If you have a keen eye for detail and enjoy working in a supportive team setting, this role is perfect for you!

Work environment

🏆 Parks Canada is proud to be recognized by Forbes as one of Canada's Best Employers.

Why work at Parks Canada?

⚖️ Work-life balance: We prioritize your well-being with an organizational culture and policies that support a balanced lifestyle.
📚 Training and professional development: Our commitment to continuous learning ensures you can grow and advance in your career.
🌄 Beautiful work locations: With offices and sites in some of Canada's most breathtaking landscapes, your work environment may be as inspiring as the work itself.
↗️ Transfer and promotion opportunities: We provide room for career growth, with opportunities to explore diverse roles within Parks Canada.
⏰ Flexible work arrangements: Enjoy the possibility of flexible hours, compressed work weeks, and a work culture that values adaptability.

Intent of the process

This selection process will be used to fill one (1) full-time term employment opportunity in Mainland Nova Scotia Field Unit for one (1) year with possibility of extension.

The position is located in Halifax, Nova Scotia or Maitland Bridge, Nova Scotia.

This process may be used to create a list of qualified candidates to staff similar positions with various tenures, security levels or linguistic requirements in same or other parts of the country.

In support of achieving a representative workforce, preference may be given to qualified candidates who self-identify as belonging to an employment equity group such as Indigenous, Visible Minorities or Persons with Disabilities.

Positions to be filled: 1

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

🎓 𝐄𝐝𝐮𝐜𝐚𝐭𝐢𝐨𝐧
- A secondary school diploma or an acceptable combination of education, training, and/or experience relevant to the position being staffed.

Degree equivalency

💼 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞𝐬

• Recent experience* providing administrative support ** for program delivery or managerial support in a Human Resources or other service-related office environment.
• Recent*experience in the use of databases and software packages such as Excel, Microsoft Outlook, Microsoft Word, or equivalent software(s).

*Recent is defined within the last 3 years.

**Administrative support is defined as, but not limited to preparing documents, drafting, editing, formatting, revising correspondence or reports, maintaining electronic files, scheduling and organizing meetings and virtual meetings, managing agendas and other related duties.

📚 𝐊𝐧𝐨𝐰𝐥𝐞𝐝𝐠𝐞
• Knowledge of administrative practices and procedures;
• Knowledge of Human Resources disciplines (ie. staffing, training, health & safety).

📋 𝐀𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬
• Ability to plan, organize, problem solve, and prioritize various responsibilities and tasks under the pressure of deadlines;
• Ability to communicate effectively orally and in writing;
• Ability to be highly organized and detail oriented;
• Ability to think strategically and proactively identify issues and solutions;
• Ability to prepare, proofread, revise and format various documents;
• Ability to conduct research and gather, assemble and synthetize information from different sources.

⭐ 𝐏𝐞𝐫𝐬𝐨𝐧𝐚𝐥 𝐬𝐮𝐢𝐭𝐚𝐛𝐢𝐥𝐢𝐭𝐲
• Sound judgement
• Effective interpersonal skills
• Take Initiative
• Integrity

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

💡 𝐀𝐬𝐬𝐞𝐭𝐬

• Experience in maintaining, creating and managing files, records, correspondence, and following up and consolidating responses for action items;
• Experience managing internal and external flow of information (dealing with confidential information, responding to requests, meeting deadlines, etc.);
• Experience using human resources systems (such as, but not limited to: PeopleSoft 8.9, Phoenix pay System, Public Service Resourcing System, etc.);
• Experience in compensation and benefits;
• Experience in data entry or administration of the Phoenix payroll system;
• Knowledge of Occupational Health & Safety legislation governing federal jurisdiction workplace;
• Knowledge of human resources policies and procedures such as staffing, timekeeping, pay & benefits, compensation.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

The following may be applied / assessed at a later date (may be needed for the job)

🎓𝐀𝐒𝐒𝐄𝐓 𝐄𝐃𝐔𝐂𝐀𝐓𝐈𝐎𝐍

• A post-secondary degree in a relevant field (e.g. finance, administration, human resources, etc.).

Degree equivalency

🔍𝐎𝐏𝐄𝐑𝐀𝐓𝐈𝐎𝐍𝐀𝐋 𝐑𝐄𝐐𝐔𝐈𝐑𝐄𝐌𝐄𝐍𝐓

• Willingness to travel occasionally.

Conditions of employment

• Obtain and maintain a reliability status.

Other information

To encourage workforce diversity, preference may be given to candidates who self-declare as belonging to one of the following employment equity groups: Indigenous, visible minorities, people with disabilities and women.

Parks Canada is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. Parks Canada operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

Each person is entitled to participate in the appointment process in the official language of their choice.

A random and/or top down selection of candidates may be used in the determination of those to be given further consideration in the assessment process.

You may be assessed using a variety of assessment tools, such as, but not limited to: written exams, interviews, reference checks, report examples etc. Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications.

Tips for applicants:
- Please provide complete and thorough details of your education and experience.
- Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
- Failure to provide sufficient information may result in your application being screened out of the competition.

We will only accept on-line applications received via the jobs.gc.ca site. Persons who are unable to apply on-line must contact the person listed below prior to the closing date.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Apply online