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Job ID: 58546

Job Category: Project Management

Division & Section: Public Health, Community Health & Well-being

Work Location: 1 vacancy at Metro Hall, 55 John St, 2 vacancies TBD

Job Type & Duration: One temporary 12-month vacancy, two temporary 9-month vacancy, Full-time

Salary: $103,431.00 - $141,247.00

Shift Information: Monday to Friday, 35 hours per week

Affiliation: Non-Union

Number of Positions Open: 3

Posting Period: 07-Aug-2025 – 21-Aug-2025

Job Description:

The Project Manager will lead activities related to assigned projects in the areas of continuous quality improvement, organizational/program performance management, operational research, and advanced data analytics for the Community Health and Well-being directorate. Activities include developing/monitoring/executive project plans; collecting/analyzing/interpreting data; preparing reports/briefing notes/recommendations; designing and implementing training plans and materials; developing and leading change initiatives; engaging and negotiation with interest holders including community partners, senior management; and managing assigned resources as required.

Community Health and Well-being is seeking three Project Managers to join different teams as listed below. Candidates are encouraged to consider which team they are best suited for when responding to this opportunity, incorporating relevant skills and experience.

Service Integration Team 1 (Data Integration)

The Community Health and Well-being (CHW) Service Integration Team plays a key role in making data visible, accessible, and actionable to support informed decision-making. We are a collaborative group that leads and supports strategic data initiatives within CHW and with partners; streamlines and standardizes data management, data analytics and data reporting practices across CHW; builds data literacy and analytic skills among CHW staff; advise on and lead evaluation projects to measure impact and inform future work. Service Integration Team 1 (Data Integration) is seeking a Project Manager who can lead the planning and implementation of data-focused projects. This Project Manager is expected to have a good understanding of available health indicators and child health data sources, and the ability to perform data extraction and advanced data analytics as required. The Project Manager is also expected to work closely with the TPH Epidemiology and Data Analytics Unit in the creation of potential child focussed reports.

Healthy Babies Healthy Children

Healthy Babies Healthy Children (HBHC) is a home visiting program delivered by Public Health Nurses and Family Home Visitors and it is designed to help children get a healthy start in life.

HBHC Project #1: FHV Project Manager

A 2019 review of Toronto Public Health’s Family Home Visitor program revealed that service delivery remains significantly decentralized. Decentralization presents a challenge that can impact consistency and effectiveness across the program. The Family Home Visitor Project Manager will work to identify and re-evaluate previously proposed options to ensure alignment with current needs and realities. Given the significant implications for Toronto Public Health, Contract Agencies, staff, and clients, we require a strategic, client-centered implementation approach to support more cohesive service delivery and ensure that changes are both sustainable and responsive to community needs.

HBHC Project #2: Documentation Project Manager

This Project Manager will lead a strategic initiative aimed at enhancing the efficiency and quality of service delivery documentation. This project will conduct a comprehensive evaluation of current documentation practices, with a primary focus on standardizing processes across the program.

The successful Project Manager will be responsible for overseeing the development and implementation of improved documentation tools, standardized forms, clear guidelines for documentation completion, and policy documents that align with professional standards and best practices. A key objective of this role is to ensure that documentation not only meets compliance and quality benchmarks but also supports the extraction of data for informed decision-making and operational and outcomes reporting.

This position offers an opportunity to establish meaningful improvements in documentation practices, ultimately contributing to enhanced program performance and efficiencies.

Major Responsibilities:

• Develops and implements detailed projects plans, either independently or in collaboration with project management team/interest holders.
• Conducts research into assigned area ensuring that such research considers developments within the field, corporate policies and practices, legislation and initiatives by other levels of government (e.g., Ontario Public Health Standards, contracts, service level agreements, Memorandum of Understanding).
• Recommends policies/procedures to best meet the needs of assigned program/assigned project.
• Leads the information gathering and analysis for assigned project or for the program, including liaising with interdivisional partners and community agencies.
• Manages assigned projects and staff, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Provides recommendations for potential changes in organizational delivery models.
• Researches, develops and plans organizational development initiatives in support of transition planning.
• Develops and maintains project plans and documentation including templates, spreadsheets, reports, briefing notes, presentations and ensures work documentation is classified and maintained in the project document repository.
• Designs, develops and implements resources and tools that support business transformation.
• Acts as ex officio member of interim committees established to support project implementation.
• Participates in or leads stakeholder engagement with all levels of staff, community partners city-wide and labour unions, develops communication materials and makes presentations.
• Exercises good judgment and discretion throughout project planning and execution, particularly with confidential human resources information pertaining to transitions.
• Acts as a key contact with Corporate Human Resources, as required by assigned projects.

Key Qualifications:

1. Master degree in Epidemiology, Public Health, Health Informatics or related discipline, or an equivalent combination of education and/or relevant experience.
2. Considerable experience in project management and leading complex projects.
3. Considerable experience managing and facilitating staff teams, committees or work groups.
4. Considerable experience in gaining buy-in and support from Managers and Senior Leaders on new approaches, change initiatives and implementation of health-related best practices.
5. Highly developed written and oral communication skills, including experience writing reports, briefing notes, and delivering presentations.
6. Highly familiar with relevant public health legislations, protocols and professional standards.
7. Highly developed human relations, consultation, facilitation and negotiation skills at all levels within the organization.
8. Ability to maintain accurate and detailed documentation and records.
9. Ability to work in multidisciplinary public health teams.
10. Ability to take initiative and to work independently with competing demands and high-performance expectations to set and exceed goals.
11. Ability to exercise discretion and judgement with confidential information.
12. Knowledge of collective agreements, guidelines, policies, procedures and relevant legislation including documentation standards, Information Management, Employment Standards Act and Occupational Health & Safety Act. Familiarity with HBHC programming/protocols is an asset.
13. Extensive experience in reproductive, infant and child health data analysis is a strong asset.

Note To Current City of Toronto Employees

City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.