The Office of the CFO & Treasurer Division is hiring a new Project Coordinator to provide coordination and strategic support on a range of priorities, projects, initiatives and issues, and to support the strategic goals and objectives of the Office.

Reporting to the Director, Strategic Enterprise Integration and Modernization, the Project Coordinator should be someone enthusiastic to learn more about some of the critical priorities in support of the City's long-term financial sustainability, and is keen to provide their organizational skills, time management, and professionalism to ensure the success of the Office.

Major Responsibilities:

• Provides coordination and strategic support to critical priorities and initiatives for the Office of the CFO’s, Strategic Enterprise Integration and Modernization unit
• Leads the tracking of updates for major initiatives and projects, working closely with divisions across Finance & Treasury Services to ensure deliverables and milestones are being met for the overall program
• Provides administrative support to the Director in areas such as coordinating logistics for major cross-divisional / corporate initiatives, scheduling and preparing materials for meetings with Members of Council, supporting planning for stakeholder engagement
• Maintains, reviews, and summarizes documents and materials related to key or recurring meetings (e.g. preparation of presentation materials, development of surveys, preparation of minutes, identification and tracking of key action items, logistics planning for workshops)
• Supports the annual budget process through preparation and coordination of key materials in support of the Director
• Supports the Director, Strategic Enterprise Integration and Modernization with a variety of external communications and inquiries, such as developing appropriate responses within the Division on issues such as FOI, labour disruption plans and other sensitive issues, responding to telephone and email inquiries and correspondence from the public, elected officials and staff

• Supports the Director, Strategic Enterprise Integration and Modernization Manager, with coordination and strategic support for Committee & Council matters including Agenda Forecasting support, briefing materials , and directives management for the service area.
• Conducts research into assigned areas ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Provides additional program coordination support to the teams within the SEIM unit
• Implements detailed plans and recommends policies and procedures regarding program specific requirements.
• Supervises assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Deals with highly confidential matters such as labour relations, human resources and hiring.
• Leads and co-ordinates the divisional response for corporate special projects/programs in support of the Director such as Toronto Public Service Week, Take Our Kids to Work, etc.
• Coordinates the implementation of new corporate software applications throughout the Office
• Assists in the roll out of change management initiatives to support divisional transformation.
• Develops and coordinates the records management storage and file plan for the Division.
• Liaises with divisional budget, accounting and administrative staff.
• Represents the division on Divisional and Corporate workgroup and committees such as Information Management, Business Continuity, Customer Service, Access, Equity & Human Rights.
• Monitors changes to corporate policies and procedures and determines impact on divisional operations.
• Coordinates and maintains ongoing tracking and follow up on Service Area directives with Divisional Management Team such as management information reports, health and safety initiatives.
• Prepares regular reports with trend analysis to Divisional Management Team on such issues as Customer Service measures, Information Management.
• Coordinates completion of divisional work plans with divisional staff.
• Prepares documents for Divisional Management by conducting research, analysis and scrutiny of all applicable materials.
• Acts as a liaison between the division and other divisions across the City, with respect to divisional and operational issues in order to establish, maintain and develop linkages to other divisions, agencies and boards to ensure effective partnerships within the corporation.
• Attends meetings on behalf of the Office's management team, when requested.
• Coordinates and supports the work of divisional and corporate initiatives related to the division.
• Organizes staff retreats, divisional team meetings, events and various communication material as required.
• Makes presentations to senior divisional staff ensuring information on divisional and corporate initiatives and policies is disseminated/understood.
• Provides direction and composes content for the division's website (internal/external), working with Communication staff through design and production.
• Develops reports for Council and briefing Notes for Senior Management Team and Senior Leadership Team.
• Co-ordinates audit responses for the Modernization program across the projects
• Provides additional support as required by the Director , including administrative support on an as-needed basis