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Description

The AWS Industry Marketing organization is seeking an experienced Executive Assistant (EA) to support two Executives in Residence (EIR) with the possibility of supporting a third.

EIRs are senior personnel who were executive AWS customers and drove the transformation to the cloud for their respective customers or agencies. Overall, the EA position helps EIRs be more productive by managing EIR schedules, meetings, travel, expense reports, and often interaction with customers. As part of an overall EA group, this position will also participate in and help facilitate and improve the overall business of the EIR group.

Specifically, as an EA you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all–hands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. You will collaborate with various business partners in AWS Marketing, as well as other Executive Assistants across multiple global stakeholder teams including, but not limited to, AWS Strategic Industries, AWS Solutions, AWS Utility Computing, AWS Global Sales organizations, and AWS Services.

In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively act without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a great attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

This role requires five (5) days a week in office.

Key job responsibilities
- Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance
- Maintain strict confidentiality regarding all calendar information and executive activities
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
- Act as a liaison for direct reports and business stakeholders
- International and domestic travel coordination
- Participate in planning of events and drive key team activities (staff meetings, all-hands meetings, supply ordering)
- Work alongside other executive assistants within the org and throughout AWS to drive best practices and cross collaboration of efficiencies
- Tracking and helping drive completion of key deliverables across programmatic mechanisms
- Prioritize tasks with strategic acumen, balancing urgency and importance