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Executive Assistant , Healthcare Security & Customer Service Security
Amazon
Administration, Customer Service
Seattle, WA, USA · Arlington, VA, USA · United States · Virginia, USA
Posted on Dec 17, 2024
DESCRIPTION
The Stores Security Organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Healthcare Security and Customer Service Security Teams in Seattle, Washington or Arlington, Virginia. This role will give you the opportunity to demonstrate your organizational and strategic acumen while growing your leadership skills.
As an Amazon EA, you will work in a team environment, building effective working relationships and partnering successfully with leaders of all levels inside and outside of the organization. This is a dynamic and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail.
The successful candidate will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. We are looking for someone who is skilled at anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround. Other critical keys to success in this role are a calm and unflappable demeanor and a great sense of humor.
Key job responsibilities
Manage complex executive calendar management with detailed scheduling across multiple high-level calendar
Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
Completing expense reports, purchase orders, and managing corporate card purchases
Organize, execute, and assist with team activities (staff meeting agendas, all-staff meetings, off-sites, and team social events)
Ensure the timely completion of critical tasks and follow up on outstanding matters
Serving as liaison between leadership and team members across multiple geographic regions
Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
Help to develop & maintain new mechanisms within the team
Managing other core administrative activities (space planning, new-hire onboarding, organizational charts)
A day in the life
Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.
This is an in office role located onsite in Seattle, WA. Remote can not be supported at this time.
About the team
Diverse Experiences
Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job
description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or
includes alternative experiences, don’t let it stop you from applying.
Why Amazon Security
At Amazon, security is central to maintaining customer trust and delivering delightful customer experiences. Our
organization is responsible for creating and maintaining a high bar for security across all of
Amazon’s products and
services. We offer talented security professionals the chance to accelerate their careers with opportunities to build
experience in a wide variety of areas including cloud, devices, retail, entertainment, healthcare, operations, and physical
stores.
Work/Life Balance
We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is
why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home,
there’s nothing we can’t achieve.
Inclusive Team Culture
Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion
that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations
on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our
uniqueness.
Mentorship and Career Growth
We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find
endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-
rounded professional.
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support experience
- Experience managing multiple executive level calendars
- Experience with domestic and international travel coordination
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- 4+ years of senior level leadership support experience
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.