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Executive Assistant, Stores Security
Amazon
Administration
Austin, TX, USA · Seattle, WA, USA · United States · Texas, USA · Seattle, WA, USA
Posted on Nov 14, 2024
DESCRIPTION
Grow your administrative career in a supportive, dynamic, team-oriented environment! Are you a proactive, detail-oriented Executive Assistant who thrive in fast-paced, multi-faceted role? Are you ready to demonstrate your organizational skills while taking on new challenges and opportunities for development with a supportive team that will encourage you to advance your capabilities and achieve new heights? If yes, we want to hear from you!
Amazon’s Stores Security (StoresSec) organization is looking for a resourceful, innovative and driven Executive Assistant (EA) to support executive-level thought leaders in our AI Security and Identity Access Management teams. This role will partner closely with EAs of all levels across StoresSec and will report to the organization’s lead EA, providing opportunities to learn from and grow with high-functioning and seasoned administrative pros.
This is a dynamic and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail. The successful candidate will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. We are looking for someone who is skilled at anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor.
Key job responsibilities
• Complex executive calendar management with detailed scheduling across multiple high-level calendars
• Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
• Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
• Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
• Planning and coordinating team activities and events
• Serving as liaison between leadership and team members across multiple geographic regions
• Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering)
A day in the life
There is no “typical” day for an Amazon EA, which is a major reason that many people are drawn to this exciting career. On any given day you could find yourself managing a variety of tasks, from complex calendaring to event coordination. You could spend most of one day at your desk, focusing on administrative deliverables, like expense reports and meeting requests, and the next day at an event center, directing caterers and vendors and helping attendees get to their destinations. You might be asked to “drop everything” to help with a mission-critical project on one day while the next day finds you sharing a relaxing lunch with your team or meeting a colleague for coffee. This is a role that truly embodies variety and the need to “expect the unexpected” at all times. What this job can guarantee is endless opportunities to learn, grow and take on new challenges – truly never a dull moment!
BASIC QUALIFICATIONS
- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.